CrewHQ — a Big Island Web Design product
Your first invoice out the door in a week.
CrewHQ runs the office side of your service business — estimates, invoices, card payments, and a time-clock app for your crew — set up for you, loaded with your services and customers. No passwords, no IT project. You keep doing the work; it keeps the paperwork moving.
Sound familiar?
The work is good. The paperwork is eating you.
Estimates scratched out from the truck and typed up at 10 pm. Invoices that go out late and get paid later. A check that's "in the mail" for three weeks.
No idea who's on which job right now — or when they got there. And the customer who called while you were under a house? They already hired whoever answered.
One system that runs the day.
CrewHQ is field service management software — a fancy name for a simple thing: everything a Hawaiʻi crew business runs on, in one place. Cleaning, landscaping, pool, pest, plumbing, junk removal — if you send people to jobs, this runs your day.
Win the workEstimates that go out fast
Branded PDF estimates with your logo and your prices, sent before you leave the driveway — with automatic follow-up until the customer answers.
Get paid same-dayInvoices & card payments
Customers tap a link and pay by card. The money settles straight into your own bank account through your own Stripe — it never passes through anyone else.
Know who's workingCrew time-clock app
Your crew clocks in from the job site, GPS-checked, with job checklists and required photos. Timesheets build themselves. Crew never sees your prices.
Never lose a leadEvery call and form, captured
Website requests land in one pipeline with reminders until they're answered. On the Pro plan, missed calls get an automatic text-back before the caller dials your competitor.
See your moneyThe owner's morning view
Collected, owed, and booked ahead — plus what each job actually earned. Ten seconds with your coffee instead of a spreadsheet night.
Done for youSet up in a week
We load your services, prices, customer list, and crew, then train everyone. Your homework is about 30 minutes — and we never ask for a single password.
Don't take our word for it. Click around.
This is the actual product running a sample company — every button works. Create an estimate, mark an invoice paid, walk a lead across the board, open the crew app. Nothing breaks.
Sample data shown. CrewHQ is built on the platform already running working Hawaiʻi service companies — hundreds of jobs scheduled and invoiced.
No rip and replace
Works with what you already use.
CrewHQ plugs into the tools you have — it doesn't ask you to abandon them. Keep your number, keep your books, keep your website.
AppleiPhone, iPad & Apple Pay
The crew app runs native on iPhone (and Android). The owner dashboard works in Safari on your Mac or iPad. And your customers can pay invoices with a thumbprint — Apple Pay and Google Pay work on every payment link, automatically.
PaymentsStripe
Card payments run through your own Stripe account — the processor behind millions of businesses. Money lands in your bank; we never touch it.
BookkeepingQuickBooks & your accountant
Keep QuickBooks — CrewHQ feeds it clean numbers. Invoices, payments, and timesheets export in tidy, import-ready spreadsheets your bookkeeper will actually thank you for.
Schedule & mapsGoogle Calendar & navigation
Jobs sync to the calendar you already check, and every job address opens straight into the maps app on the crew's phone — Apple Maps or Google Maps, whichever they use.
Your phoneThe number & carrier you have
Keep your existing business number exactly as it is — works with AT&T, Verizon, T-Mobile, all of them. On Pro, missed calls quietly forward so the caller gets a text back. Callers never notice a thing, except that you answered.
ReviewsGoogle Business Profile
Review requests point customers straight at your Google listing — the one that decides who gets found in "plumber near me."
Your websiteAny site, any builder
The quote-request form drops into the website you already have — Wix, WordPress, Squarespace, anything. Don't have one? We're a web design studio; that's a conversation.
Your team's toolsSlack, email & spreadsheets
Job alerts can land in Slack for teams that live there, estimates and invoices arrive in any email inbox, and every bit of your data exports to Excel or Google Sheets, anytime.
Look yours up. 100+ tools, straight answers.
Type what you're using today — your card reader, your time clock, your books — and see exactly how it connects. Payment processors are the big one, so we listed them all: whatever you take payments on today, you can keep using it while CrewHQ records every payment, and your history comes over at setup. Nothing retyped, nothing lost.
Don't see it? That's not a no. If your software can export a file — and almost all of it can — we carry your data over at setup, free. And a CrewHQ Custom build can connect directly to just about anything. Ask us about yours — we'll tell you straight before you sign anything.
One price. Instead of five apps.
Most crews end up paying for a time-clock app, an invoicing app, a scheduling tool, and a payment system — none of them talking to each other. CrewHQ is all of that in one place, for one monthly price, set up for you. No contract. Cancel anytime. Your data is always yours.
Runs your whole day.
- Estimates, invoices & card payments
- Crew app with GPS time clock
- Every lead captured, with reminders
- Your money on one screen
- Up to 5 crew included
Everything in Core, plus the things that win you new work.
- Missed calls get an automatic text back
- Estimates follow themselves up
- Happy customers get asked for a Google review
- Up to 10 crew included
Built just for you.
- Everything in Pro
- Features designed for how your business runs
- Your own branded app in the App Store & Google Play
- Price grows with the wish list — you get a written quote first
One-time setup $500 · more crew +$15/mo each · month-to-month · cancel anytime
Want a website too? Bundle and save. Add a professionally built website — with updates, security, and backups handled for you — to any CrewHQ plan for +$100/mo (normally $125 on its own). One bill, one team in Hilo, and everything works together. Need a second phone line or location? That's $49/mo. That's the whole price list.
Hometown rate — 2 businesses only
setup free
Two companies get CrewHQ at close to cost — in exchange for honest feedback and, if you love it, a testimonial. When the two spots fill, the rate is $249.
- $149/mo locked for a year — then the standard rate, no surprises
- $500 setup — free, including loading your customers and training your crew
- A direct line to the builder — a human in Hilo, not a help center
- Claim a spot — or just come see the demo first
From yes to live in seven days.
See it working
A 20-minute walkthrough — in person on the island or over the phone. No slides; you'll be clicking around a real, working system.
Hand us the basics
Logo, price list, customer list, crew names — about 30 minutes of homework. Never your passwords, never your bank details.
Go live in a week
Crew trained, first real estimate or invoice sent, money moving into your own account. That's the promise, and we hit it.
Fair questions.
Is my money safe?
Payments run through your own Stripe account — the same processor behind millions of businesses. Customers pay you, and the money lands in your bank. CrewHQ never holds, touches, or passes through your money, and we never ask for bank logins or passwords.
I'm not a computer person. Will I actually use this?
If you can text, you can run CrewHQ — that's the skill level, honestly. We set everything up, load your real customers and prices, and train you and your crew in one 45-minute call. And when you get stuck, you text a human in Hilo who answers.
What about my crew — will they use an app?
It's two taps: clock in, clock out. Checklists mean fewer callbacks, and callbacks are the thing crews actually hate. One important detail: the crew app never shows your prices — what you charge stays your business.
What if I want out?
Month-to-month, cancel anytime, and you take your data with you — customers, invoices, history, all of it, in a normal spreadsheet format. No contracts, no exit fees, no hostage-taking.
Hometown rate — 2 spots
See it live. 20 minutes, no slides.
Tell us where to reach you and we'll set up a walkthrough — at your shop, on your schedule. Or skip the form and just call or text (808) 289-3610.
Not ready to talk? Play with the demo first — it's the whole product on sample data, and nothing you click can break.
Hilo grown · Island built
The paperwork can end this week.
Two spots at $149/mo. First invoice through the system within seven days of your yes.